Annual General Meeting 2014

Minutes of the 64th  Annual General Meeting of Members of the Constantia Property Owners’ Association held on 23rd October 2014 at 19h30 at Groot Constantia Estate Constantia

Present:

There were 55 members present as per the attendance register and no proxies were received. The Chairman welcomed the members and stated that a quorum had been achieved.

  1. 1.      Notice Convening the Meeting.

 

The notice convening the meeting was taken as read.

 

  1. 2.      Apologies:

 

20 apologies were noted per attached list.

 

  1. 3.      Confirmation of the minutes

 

The minutes of the 63rd Annual General Meeting held on 14th November 2013 were taken as read and were confirmed to be a true reflection of proceedings. This was moved by Mr Alec Pienaar and seconded by Mr George Louw.

 

 

  1. Matters arising from the Minutes.

 

No matters arising were discussed

  1. 5.      Treasurer’s Report.

 

 

5.1.   The Treasurer, Mrs Megan Veldhuis, advised that Alliott Andersen Nell Inc. had submitted an Independent Auditors Report in respect of the financial statements for the year ended 31 August 2014. They indicated that the audit evidence was sufficient and appropriate to provide a qualified audit opinion on the basis that they could not select the revenue and other income from the source as no physical invoices are sent out to members. She explained that this issue has now been addressed in that invoices have been sent to members from the start of the new CPOA year (1 September 2014). In addition, it is the intention to use a computerized accounting package for future membership fee management. An extract of the audit report reflecting detailed income and expenditure was handed to all members at the meeting. The audit statements were adopted nem.con. as proposed by Alec Pienaar and seconded by Mike Fowler.

 

5.2.   Expenditure exceeded income by approximately R17000 due to disappointing membership fee income. This should be improved in future with the new invoicing system. Expenses have been kept to a minimum and cost saving measures are constantly sought – for example increasing internet communication with members rather than using postal services.

 

5.3.   The 2015 annual budget was presented (copies were available for members and are attached hereto) for the ensuing year. There were 477 paid up members as at the end of August 2014 out of 1043 names on the membership data base.

 

5.4.    The budget includes an increase of subscriptions to R450 per household and the single membership category has been discontinued. A survey of subscriptions levied by other similar ratepayer’s associations (Camps Bay, Bishopscourt) was done and it was established that our proposed levies will bring the CPOA in line with them.

 

5.5.   The budget was adopted nem con and its adoption was proposed by Alec Pienaar and seconded by George Louw.

 

5.6.   The appointment of the firm Alliott Andersen Nell Inc. as the association’s auditors for the ensuing year was approved nem.con., proposed by Tim Scarborough and seconded by Mike Fowler

 

  1. 6.      Chairman’s Report.

(A copy of the full Chairman’s Report is attached to these minutes)

6.1 The Chairman, Gary May, announced that after 10 years of service he will be standing down as chairman and will not be remaining as a committee member. He thanked the Executive Committee for their support over the years and wished the new chairman all the best (to be elected at the next ExCo meeting).

6.2 Gary delivered his Chairman’s report summarized as follows:

  • There are stresses in the City of Cape Town systems which all residents  can sense and which are of concern for the future
  • The main drivers are firstly the Political Changes in South Africa and secondly the enormous exponential population growth the City has experienced – projected to be over 4 million by 2024
  • It is  not possible for the City to maintain the  level of service that it has in the past and this will manifest in many changes
  • Densification is one of the responses to these drivers by the City which means smaller property sizes
  • Various Growth Corridors have also been identified which will also encourage commercialization in residential  areas
  • South Africa has one of the highest ‘Gini Coefficients’ in the world – this is the measure of disparity between the rich and the poor (10% of the population control 67% of the wealth in SA) .This needs to be dealt with responsibly.
  • All of this means that the ‘farmscape’ we enjoy in the Constantia- Tokai valley is at risk. Groot Constantia is protected from being subdivided unlike other farms in the valley – hence one of the initiatives of the CPOA is to attempt to have  the farms collectively proclaimed as a ‘Cultural Landscape’
  • It is of significance that this meeting is being held at Groot Constantia which is where settlement in the Cape started – if the CPOA is successful in preserving the farmlands then it will have met its main objective.
  • Not everyone is supportive of the CPOA’s objectives but this is to be expected when a stand is made
  • It is through the knowledge, hard work and commitment of individuals on the CPOA sub-committees that these objectives are sought

6.3         Alec Pienaar thanked Gary for the tremendous service that he has given to the CPOA over the past 10 years not only through his overall leadership, but also his hands on involvement in many of the sub-committees.

7.   Election of Executive Committee.

The Chairman stated that the under mentioned members were proposed and seconded for election to the executive committee. They have accepted their nominations. The following members were all duly elected:

Existing members: Anna Engelhardt, Mike Fowler, Isabelle Franzen, Yvonne Leibman, George Louw, Alec Pienaar, Brian Ratcliffe, Chris Rousseau, Peter Stenslunde. New members: Sheila Camerer, Gordon Chunnett, Robert Thorp. John Muir will remain a co-opted member. The ward councillor, Liz Brunette, would serve on the committee ex officio.

  1. 8.      General

No general matters were raised for discussion.

  1. 9.      Guest Speaker

Gary May introduced Dr Helen Robinson to give a presentation about her recently launched book ‘Constantia and its Neighbours’

 

Minutes signed as approved:

 

Chairman…………………………………………….Date…………………………

Constantia Property Owners Association AGM 2014

Chairman’s Speech

 

As I will be standing down as Chairman and also as a member of the Management committee at this Annual General Meeting, I would like to share my personal observations regarding the current challenges facing the incoming committee and all of the member of the CPOA.

The CPOA is fortunate to have a group of highly experienced and skilled individuals serving on the Committee. We have a close working relationship with our Ward Councillor, however, during the past year this relationship and our relationship with City Planners has at times been strained.

This tension has been aggravated by the changes in the City’s strategy regarding development, densification, and approvals for applications to work from home, which are often abused.

While considering the causes of the tension I have been reminded of the huge demographic and lifestyle shifts that are taking place in our society which are causing and will intensify the stress in this important relationship. We need to improve our understanding of the impact of these drivers of change and try to limit the negative consequences.

Statistical Discontinuity

These are changes that completely disrupt and reframe our daily experience.

A good example of the profound impact of this type of change would be going to bed in one’s own home, in one’s own bed, and waking up the next morning in a different, bed, city and country.

Extreme disorientation and some degree of panic will follow.

The Constantia Valley has experienced this type of change before. The VOC established Cape Town but the wars in Europe caused regime changes from the Dutch to the French to the British to the Dutch back to the British to the Cape Colonial Government, to the Union Government, to the National Party Government and ultimately our current non-racial Constitutional Government.

During this time slaves were brought to work the farms in the valley and ultimately slavery was abolished. The National Party imposed racial segregation, and the forced removals of coloured and black people from Constantia other than those who worked on the farms. The current government has decided to allow a further land claims process going back to the time before European settlement. A new source of uncertainty will now enter the frame.

Exponential Change.

The following quiz is a powerful demonstration of our natural inclination to linear thinking while so many critical processes are driven by a completely different dynamic.

Imagine a large dam such as the Hartebeespoort dam. On a given day there is a single flowering water plant which doubles itself every day. It has taken 360 days to cover half the dam, when will the dam be full?

The answer is the following day. The lesson is that when it comes to exponential change, by the time we realise that we have a problem it is normally too late to do anything about it.

Population growth is exponential, hence scientists now estimate that the human population will exceed the carrying capacity of our planet in the not too distant future unless we find acceptable ways to curb the growth.

Consider these statistics from census numbers that are available for Cape Town.

1652      24 people

1658      360

1731      3157

1875      45 000

1955      705 000

1990      2,296 000

2014      3,750, 000

The estimate for the year 2024 is a number well in excess of 4 million people.

Which is double the population of Paris, bigger than Chicago, the same as Sydney without the revenue which those cities have to manage their affairs and environment.

My Grandfather arrived in Cape Town as an infant on a wooden sailing boat from Germany in 1878. In a mere three generations from him to me the population of Cape Town has gone from roughly 45 thousand to 3 million750 thousand people.

That is exponential growth.

Now consider that geological evidence clearly shows that the Cape Flats have been under water during earlier warm periods in the Earth’s history.

The global warming that human activity is causing is already causing a rise in sea levels. Where will the millions of people who are living there go if this were to happen again?

A further aggravating factor in finding solutions to these problems is that South Africa has the most skewed Gini coefficient, ( a measure of wealth distribution,) in the world. The 10% of the population at the top of the wealth scale own two thirds of the assets in the country.

Finally consider Maslow’s Hierarchy of needs theory. This tells us that hungry or desperate people are not going to pay much attention to heritage, scenery and the leisure industry unless it can put food on their table and a roof over their head.

City Planning

It is against this background that the City Management have spent a number of years developing a new growth plan for Cape Town.

They have considered examples from other developing countries and have built the new plan around the following first principles.

There must be densification of housing and working space along selected growth corridors.

These growth corridors must be connected with efficient and affordable public transport.

Changes in the way people work must be accommodated for example by greater work from home opportunities.

The net result will be that many old well established suburbs such as Wynberg and Constantia will be challenged.

How to preserve, heritage, history and established lifestyles as best possible while pursuing the City goals will cause vigorous and emotional debate.

As with all change there will be those who seek to abuse some of the possibilities that arise for personal gain.

We already see the City’s densification strategy being used in developer’s applications as a prime motivator for the subdivision of properties that define the Constantia Valley and anchor the historic farm lands and landscapes.

Applications for work from home once approved, quickly exceed the intended scale and intensity of work activity thereby endangering the established suburban character of Constantia.

It is clear that there is a long and intense period of negotiation ahead, or if the City tires of the objections of the CPOA and similar bodies, forced transformation which may destroy the unique heritage, look and feel of the Constantia Valley.

The CPOA needs the active involvement of the residents of this unique place to save what must be saved and to adapt to that which is unavoidable.

Thank you,

Gary May

 

 

CONSTANTIA PROPERTY OWNERS’ ASSOCIATION
Proposed Budget for 2015
Actual Budget
2014 2015
INCOME 209 382 283 500
Subscriptions 180 124  247 500
Voluntary contributions 13 869 15 000
Advertising revenue 6 000 12 000
Interest 2 789 2 500
Donations 6 600 6500
EXPENDITURE 240 298 259 125
AGM costs 1 100 1 000
Audit fees 6 905 7 400
Bank charges 2 341 2 600
Fixed asset replacements 0 0
Insurance 0 0
Internet, Website & Computer 8 006 15 960
Legal & Consulting fees 14 089 4 000
Postage & Stationary 17 188 14 000
Salary & Taxes & Casual Staff 181 012 208 225
Security costs 0 0
Telephone and fax 4 004 4 440
Sundries 5 653 1 500
SURPLUS/DEFICIT FOR YEAR -30 916 24 375
Notes:  Subs based on a membership base of 550.  Estimated total cachment area has 3,500,  roughly 20% belong to CPOA

What’s on in Ward 62
CPOA AGM – 14 October 2013

Ward Allocations 2013/2014

  • Roads and storm water systems in Ward 62 – R230000; includes
    • Raised pedestrian crossing + speed humps outside The Hill Pre-Primary
    • Parks & public open spaces in Ward 62 – R270000; includes
      • Wooden bollards around opens space on cnr Almond + Riverside roads
      • Play equipment at Rodgers Avenue park in Constantia Hills
      • Wynberg Library Media Material – R20000
      • Deploy Law Enforcement Officer in Ward 62 – R120000
        • In 2008 Owner appealed to WCG DEADP against the City’s decision to refuse an application for a temporary departure from the zoning scheme regulations to permit erf 2071 to be used for offices
        • Waiting for a decision by DEADP held up the legal process about the current illegal land use
        • 4 November DEADP advised the City that the appeal had been dismissed
        • City’s land use inspector is proceeding with the legal process for the current illegal land use
        • Residents with proof that a business is operating on the property e.g. invoice or sales brochure – and are prepared to make a statement – please contact me
        • Duckitt Ave
        • Rathfelder Ave
        • Ward 62 projects are primarily on key connector roads and comprise a significant portion of the available budget.

Pot House – Erf 2071 Constantia

Water Pipe Replacement

Roads Resealing Projects: 2013-2014

Road Start Road End Road

Length

Estimated Cost

Parish Road Constantia Main Road Southern Cross Drive

741

907 900

Bel Ombre Drive (portion) Monterey Drive to the west

450

433 125

Hermina Avenue (portion) Southern Cross Drive northwards

120

105 000

Wycombe Road Rust-en-Vrede Ave Pin Oak Road

240

256 200

Klassens Road Gloucester Road Monterey Drive

333

308 858

Simon van der Stel Freeway –
(Northbound)
Klaasens Road Bridge Trovato Link

813

Simon van der Stel Freeway –
(South Bound)
Trovato Link Klaasens Road Bridge

699

3 500 000.00

Rhodes Ave Union Ave Conifer Street

1386

1 764 378.00

Edinburgh Drive (Northbound) Bishopscourt Drive Paradise Road

600

1 008 000.00

Paradise Road (Northbound) Edinburgh Drive (NB) Fernwood Ave

405

745 200.00

Spaanschemat River Road Nova Constantia Road Grootboskloof River

1 500 000.00

 

 

Service Delivery Requests

For all service delivery requests, queries or complaints please…

Call 086 010 3089 OR
Email
contactUS@capetown.gov.za OR

SMS 31373 (your name, the query or problem, the location, your phone number – no more than 160 characters) OR

Click www.capetown.gov.za then ‘Service Requests’


Toilet Wars

  • -+220 informal settlements in the City; +- 400 000 households
  • 83% cannot have services because
    • On private land
    • Built on a flood plain
    • Area is too dense
    • Similar to camping/caravan toilets
    • Eradicate the bucket system
    • Only 900 bucket toilets left in the city
    • Contractors employed to clean toilets 3 times per week
    • Former Councillor Lilli has been expelled from Council
    • ANC against poo protests
    • Many residents particularly back yarders have asked for the service.
    • Start of the discussion in streamlining the planning delegations
    • A number of problems resulted in huge delays in both major applications and minor areas
    • Sub council are to decide on all policy compliant applications should any objections be lodged
    • SPELUM – will consider all large applications that trigger environmental/heritage or traffic impact assessments
    • All decisions can be appealed even major decisions
    • No formal decision yet, still on go to full Council.
    • City land
    • Unsolicited bid to develop
    • City turned down application , developer appealed to Province and won
    • City has not yet decided whether to sell or not.
    • Land under threat, facing the very real possibility of land invasion
    • Huge amount of illegal dumping
    • Farmers face a huge security threat.
    • PHA 3200H land; Urban edge moved for 280H and 800h-1000h needed for agriculture
    • The future need is to stop illegal land invasions, protect the area and enhance food production.

Portable Flush Toilets

Planning Delegation

Princess Vlei

Philippi Horticultural Area